How to Get Notification When on Outlook When Someone Reads My Email
Microsoft thought they were being helpful when they set upwards notifications for new email. All the same, a constant barrage of notifications can also disrupt your train of thought. You can turn the notifications off completely, or–amend yet–y'all tin can set up Outlook to only notify you about of import emails.
How to Create a Uncomplicated Rule
RELATED: How to Disable Desktop Notifications in Outlook 2013
If you need to be responsive to sure people, such as clients, your boss, or your family members, you can use Rules in Outlook to receive notifications about certain messages only. Here'due south how to set a dominion that only shows email notifications from a certain sender.
The easiest way to set up this dominion is to find an email from that person. For this example, I'll set up a rule to notify me when I receive an email from my boss, because emails from your boss are always important, right? So, I'd correct-click on the email from How-To Geek'due south editor-in-chief, Whitson Gordon, and select "Rules" then "Create Rule" from the popup carte du jour.
In the "Create Rule" dialog box, select the atmospheric condition on which you lot want to receive notifications about new email. I want to get immediate notifications about emails I receive from Whitson, then I select the beginning check box.
I also select the "Sent to" check box and brand sure my proper name is selected from the drib-downward list, and so I'll receive notifications for emails sent from Whitson directly to me. If y'all don't want to be notified of emails where yous're CC'ed or i of several recipients, select "me simply" from the "Sent to" drop-down list. Click "OK" in one case you've made your choices.
A "Success" dialog box displays with an option to "Run this dominion now on messages already in the current folder". Click "OK". I desire to notice out what emails are in my inbox from Whitson, and then I select the check box.
The "New Postal service Alerts" dialog box will announced, demanding immediate action. I currently only accept one electronic mail from Whitson in my inbox, so that's the only one listed on this dialog box. Nevertheless, if there were more emails from Whitson, they would all exist listed hither. If you desire to view an electronic mail directly from this dialog box, select the email to view and click "Open up Item". Click "Close" to close the dialog box.
The "New Postal service Alerts" dialog box stays open until y'all click "Close", even when you open an email bulletin from the dialog box and so close the bulletin.
How to Create More Advanced Rules
When creating rules, yous tin select from additional, more specific options than are available on the master "Create Dominion" dialog box. To do so, open up the "Create Rule" dialog box, as described earlier in this article. And so click "Advanced Options".
The kickoff screen on the "Rules Magician" dialog box displays a listing of detailed atmospheric condition to bank check. Select the bank check boxes for the conditions you want to check for email notifications. I want to receive notifications when I receive emails from Whitson sent only to me, so I select those conditions.
The bluish underlined text are links you click to specify the value(s) you lot want checked for in that condition. Once you select that condition, click the blue link on that condition in the "Step two" box to edit the values.
In one case y'all've selected the conditions y'all want to cheque, click "Adjacent".
Now, select options to indicate what should be done with a message yous receive that matches the selected weather condition. You can exercise things like motility the message to a specific folder, forward it to one or more than people, respond using a template, or mark it as read. I want to receive a Desktop Alert when I become an electronic mail message from Whitson, so I select the last option on the list, "display a Desktop Alert". One time you lot've selected what you want done with the bulletin, click "Next".
The next screen provides options for setting exceptions to the dominion, such equally if you don't want to get a notification if the bulletin is a meeting invitation or update. Choose whatever exceptions you want to apply to your rule and click "Next". I don't want any exceptions, so I just click "Next" to skip this screen.
The last screen allows you to specify a proper name for the dominion, and set up upward some rule options, including 1 to "Turn on this rule" immediately. If you want to run the rule immediately on messages already in the inbox, select the "Run this rule at present on letters already in 'Inbox'".
Review the rule description under "Step 3" and click "Finish" when you're done.
Now, when I receive an email from Whitson, a desktop alert displays on the Windows desktop. Annotation that this is unlike from the "New Mail Alerts" dialog box–instead, it's a native Windows notification. If you prefer this mode of notification, you'll have to get through "Advanced Options" for every rule you create".
How to Edit Your Rules
Modifying, deleting, or even temporarily turning off your rules is easy. I desire to modify my rule to brandish the "New Mail Alerts" dialog box rather than a "Desktop Alert". To do this, I click the "Home" tab.
Click the "Rules" button in the "Move" department and select "Manage Rules & Alerts" from the driblet-down card.
The "Rules and Alerts" dialog box displays. On the "Electronic mail Rules" tab, click "Change Rule" and select "Edit Rule Settings" from the drop-down carte du jour.
Every bit discussed earlier, the first screen of the "Rules Wizard" displays a list of weather condition you can check for on incoming e-mail messages. The selections I fabricated when I first set upwardly the dominion display at the top of the list and the description with the current settings displays in the box under "Step ii". I don't want to alter the weather condition, and then I click "Next". If yous desire to change the conditions on your rule, make your changes and then click "Next".
On the screen listing the actions to take on incoming email messages (depending on the conditions), I disable the "brandish a Desktop Alert" selection, which displays at the top of the list, and then click "Next".
Let's say you want to display the more than in-your-face "New Post Alerts" dialog box instead. Scroll down to the bottom of the list of deportment and select "display a specific message in the New Item Alarm window" bank check box. To customize the bulletin that displays on the "New Mail Alerts" dialog box, click the "a specific message" link in the box under "Step 2".
On the "Warning Message" dialog box, enter a message to display on the "New Mail Alerts" dialog box and click "OK".
If you want to add or remove any exceptions, click "Next" to admission the listing of exceptions and make your changes. To change the name of the dominion or change other options on the last screen of the "Rules Wizard", click "Next" again on the exceptions screen. I don't want to change annihilation else, so I click "Cease" on the actions screen to accept my changes and close the "Rules Sorcerer".
You're returned to the "Rules and Alerts" dialog box. Click "OK" to close it. To run the rule immediately, click "Run Rules At present" at the top of the "East-mail Rules" tab.
On the "Run Rules At present" dialog box, in the "Select rules to run" box, select the cheque box for the rule you lot want to run and click "Run Now".
NOTE: Once you've run the rule, the "Run Rules Now" dialog box does not close automatically. You must click "Shut" to shut it. The "Rules and Alerts" dialog box does not shut automatically either, so click "OK" to close it.
The "New Mail Alerts" dialog box displays with your custom bulletin at the height.
The Rules feature in Outlook provides many options for automatically treatment your email messages. You tin accept specific messages moved into specific folders, perform actions on email messages with certain text in the subject line, or fifty-fifty delete letters automatically based on certain conditions. Outlook Rules may seem overwhelming at start because of all the options bachelor. Still, if you know how you want to manage certain electronic mail messages, it'south not that hard to create and manage your own rules.
Source: https://www.howtogeek.com/239131/how-to-get-outlook-notifications-for-important-emails-only/
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